Veterans Affairs, Veterans Health Administration Civilian Pay Technician in Iowa City, Iowa
Summary This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-6. At the GS-5 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-6. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds Responsibilities THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION Employee will serve as a Civilian Pay Technician aligned in the Payroll Service located at the VA Healthcare System in Iowa City, Iowa. Position will be involved in the entire payroll processes. Duties will include but may not be limited to the following: Review personnel documents for proper application of pay regulations and consistency of input in the actions of appointments, promotions, pay adjustments, reassignments, awards, and separations. Review authorization documents such as authorizations for changes affecting savings, allotments, Thrift Savings Plan (TSP) contributions, military service deposits, federal and state taxes, residence and check mailing addresses, uniform allowance, union dues, etc., and input the appropriate data into integrated payroll and HR data applications. Adjust leave balances upon receipt of corrected time and attendance records. Work with the payroll provider to process tax levies, collections, and withholdings for alimony, child support, and bankruptcy. Review time and attendance records for all types of appointments and employment situations under various pay systems that vary greatly in premium pay and/or benefits entitlement. Perform time and attendance audits to ascertain accuracy of pay and leave coding. Compute and process pay adjustments resulting from omissions of premium pay, corrected time and attendance records, delayed processing of personal actions, changes in pay effective mid pay cycle, leave buy-back, and continuation of pay following traumatic injury, etc. Train unit timekeepers on timekeeping system functions, premium pay entitlements, and maintaining accurate and secure timekeeping records. Conducts periodic audits to ensure conformity to regulations and responds to written and verbal inquiries from employees and supervisors concerning all aspects of pay and leave. Maintain manual control of continuation-of-pay (COP) status, collection of jury duty fees, annual limitation of hours for part-time employees, leave without pay (LWOP), health benefits indebtedness, and payments. Performs other duties as necessary. WORK SCHEDULE: Monday-Friday, 8:00am - 4:30pm Recruitment & Relocation Incentives: A recruitment/relocation incentive has been authorized in accordance with agency policy. A service agreement is required for all recruitment/relocation incentives. Financial Disclosure Report: Not Required Requirements Conditions of Employment Qualifications To qualify for this Civilian Pay Technician GS-5 grade level position, applicant(s) must meet at least one of the following qualification requirements. SPECIALIZED EXPERIENCE: Requires one full year of specialized experience equivalent to the next lower grade level (GS-4) in the Federal service that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. Specialized experience includes: applying skill utilizing an extensive set of rules, regulations and procedures governing civilian pay for employees; examining personnel actions, pay changes, and employee requests and making appropriate changes to automated master records which serve as a basis for pay and leave computation and affects disbursement of pay; and responding to questions and inquiries in writing and verbally regarding payroll policies and regulations. -OR- SUBSTITUTION OF EDUCATION FOR EXPERIENCE (TRANSCRIPT REQUIRED): Successfully completed 4 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. -OR- COMBINATION OF EDUCATION AND EXPERIENCE (TRANSCRIPT REQUIRED): Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements. only education in excess of the first 60 semester hours (i.e., beyond the second year) combined with experience is creditable toward meeting this requirement. To qualify for this Civilian Pay Technician GS-6 grade level position, applicant(s) must meet the following experience qualification requirements. There is no substitution of education for experience at this grade. SPECIALIZED EXPERIENCE: Requires one full year of specialized experience equivalent to the next lower grade level (GS-5) in the Federal service that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. In addition to the specialized experience for the lower grade level described above, specialized experience for the GS-6 includes: extracting data (payroll, leave, entitlements, promotions, pay adjustments, separations, employee awards) and preparing a variety of reports on payroll processing; training unit timekeepers on timekeeping system functions, and maintaining accurate and secure timekeeping records; and conducting periodic audits to ensure conformity to regulations and responds to written and verbal inquiries from employees and supervisors concerning all aspects of pay and leave. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Analytical ThinkingAttention to DetailCommunicationTechnical Competence IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education for the GS-5 grade level. There is no educational substitution at the GS-6 grade level. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Additional Information PHYSICAL REQUIREMENTS: Work is primarily performed while sitting, but requires some walking, standing, and carrying light objects. Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities (i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities), and/or disabled veterans with a compensable service-connected disability of 30% or more. For more information on how to apply using this appointment authority via the Selective Placement Coordinator within the office, contact the facility Human Resources Department at (319) 338-0581. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.