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Iowa Department of Administrative Services Public Health Information Specialist in Des Moines, Iowa

Public Health Information Specialist

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Public Health Information Specialist

Salary

$56,347.20 - $87,422.40 Annually

Location

Des Moines - 50319 - Polk County, IA

Job Type

Full-time

Agency

588 Iowa Department of Public Health

Job Number

21-01945

Closing

3/1/2021 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Susan Dixon at susan.dixon@idph.iowa.gov

  • Description

  • Benefits

  • Questions

Job Description

Only applicants who meet the Minimum Qualification Requirements and meet all selective requirements will be placed on the eligible list.

The Iowa Department of Public Health, Policy and Workforce Services Bureau is looking to fill a Public Health Information Specialist position (Information Specialist 3) to assist the state.

This position will support the Department’s marketing and communications activities through the direction and development of IDPH statewide marketing and advertising efforts, including the associated contract management processes; develop the annual marketing and advertising plan and chair the department’s Marketing Advisory Committee.

The successful candidate selected for this position will:

  • Under the general supervision of the Policy and Workforce Services Bureau Chief, perform non-supervisory program management work in the development and directing of all statewide marketing, advertising efforts, including the associated contract management processes for the Department.

  • Lead internal processes and procedures for staff use of advertising contracts and provide signatory oversight. Serve as managing liaison between vendors and the Department and maintain contact with businesses through written and oral communication.

  • Oversee and conduct competitive RFP selection process and annual contract renewals. Draft RFP language, applying competitive selection rules and guidelines. Select and provide guidance to review team on evaluation process, compile results and draft contracts.

  • Guide and conduct contract amendment process and negotiations with vendor throughout the contract year.

  • Manage various program budgets for advertising and provide guidance to claims coordinator.

  • Provide direction and feedback on marketing plans, creative development and placement options with advertising vendor and program staff.

  • Review vendor's performance measures, annual and/or monthly reports and impressions data. Analyze gaps in the marketing vendor contracts and processes and provide recommendations for improving advertising services to the Department.

  • Provide monthly activity reports to the Deputy Director, Communications Director and Division Directors as appropriate. Develop an annual report for executive management, including total budget, placement methodology, target audiences, timelines, vendors used, cost per division and comparisons to previous year's activities and budget.

  • Develop the marketing program's annual plan for marketing and advertising of the Department. Evaluate marketing activities through metrics data, collected feedback, vendor reports; process review and cost effectiveness. Identify objectives, timelines, potential partners and budget allocation.

  • Chair the Department’s Marketing Advisory Committee. Initiate development of objectives, goals and project plans, provides Department communication updates to committee members, plan agenda, invites speakers and facilitates discussion between members.

  • Creates, monitors, analyses and manages the social media content, strategies and efforts of the department. Determines distribution and placement strategies, plans social media tactics and directs associated promotions. Conducts presentation trainings and coordinates campaign research and evaluation and recommends improvements for future initiatives. Lead strategy development for promotional communication goals and ensures alignment with Department mission and vision.

  • Writes, designs, edits or directs the preparation of electronic graphic and printed informational materials. Creates graphic design and copy for social media and other digital products. Can create and provide editorial support to draft products to assure quality and alignment with department brand standards for items to include but not limited to; program guides, one-pagers, toolkits, reports, public service announcements, newsletters, presentations, webinars and other materials.

  • Act as the secondary public information officer for the Department’s media contacts, social media use and other communication duties. Serves as secondary communications resource for local public health agencies and other local contractors. Participate on the Department’s communication team. Provide input on Department’s publications and branding standards.

  • Perform other duties as assigned including assignments made in an emergency or disaster.

  • Function and communicate in a professional and courteous manner at all times with staff, internal and external customers and partners.

Applicant must pass a background check prior to employment.

Selectives

406 Mass Communication

12 semester hours of coursework involving: journalism, public relations, graphics, or communicative arts or 6 months’ experience including: writing, editing, layout, design and publishing of printed materials plus responsibility for disseminating information about the activities of an organization through newspapers, radio, television, periodicals, pamphlets, brochures, and other media. Experience could also involve responsibility for advising management on the public relations implications of management decisions or serving as spokesperson for the organization to media representatives.

And

621 Service and Performance Contract Negotiations and Management

6 months’ experience, 12 semester hours, or a combination. Differs from labor contract negotiation. These are contracts with various vendors or other service providers and the applicant must have demonstrated experience and/or education that allowed them to review performance and service delivery and know what to do and be able to act when performance does not meet expectations. Includes: drafting or developing contracts for provision of products and/or services and the related budget components; negotiating the terms of contracts to include: costs, timeframes and performances expectations and/or work products; monitoring and managing all aspects of the contracts: to include timely submission of financial reports, performance reports, work products and determining when appropriate benchmarks for payment of invoices are met. Specific educational courses that relate to the selective might include: contract management, business law, principles of economics, business management and similar courses.

And

880 Marketing

6 months' experience, 12 semester hours, or a combination of both in marketing. Candidates must demonstrate knowledge of the general methods, principles and practices of marketing, including professional-level experience in an area or in areas of marketing, e.g., promotions, public relations, event planning, advertising or other marketing-related discipline.

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

1) Graduation from an accredited four-year college or university with a degree in journalism, public relations, graphic design, or communications and experience equal to four years of full-time work planning and developing content for dissemination through traditional media (newspapers, publications, radio, and television), websites, social media, and/or public speaking.

2) All of the following (a and b):

a. Four years of full-time work experience in planning and developing content for dissemination through traditional media (newspapers, publications, radio, and television), websites, social media, and/or public speaking; and

b. A total of four years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university course work in journalism, public relations, graphic design, or communications equals one year of fulltime experience.

3) Number two above, where twenty-four semester hours of postgraduate coursework in journalism, public relations, graphic design, or communications from an accredited college or university may substitute for one year of the required full-time work experience.

4) Current, continuous experience in the state executive branch that includes experience equal to 18 months of full-time work as an Information Specialist 2.

For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/InformationSpecialist3-00754-90754.pdf)

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01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability?

Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

  • Yes - I understand and agree.

  • No

02

PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

  • No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

  • Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

03

Have you graduated from an accredited college or university with a Bachelor's Degree in journalism, public relations, graphic design, or communications?IF YES,How many years do you have of full-time work experience planning and developing content for dissemination through traditional media (newspapers, publications, radio, and television), websites, social media, and/or public speaking.

  • Not applicable – I do not have a Bachelor's Degree in journalism, public relations, graphic design, or communications

  • No experience in the identified areas

  • Less than two years of experience in the identified areas

  • Two years to less than four years of experience in the identified areas

  • Four or more years of experience in the identified areas

04

All of the following (a and b):

a. Do you have four years of full-time work experience in planning and developing content for dissemination through traditional media (newspapers, publications, radio, and television), websites, social media, and/or public speaking;ANDb. Do you have a combination of a total of four years of education and full-time experience (as described in part a), where thirty semester hours of accredited college or university course work journalism, public relations, graphic design, or communications equals one year of fulltime experience.

Note – total experience and education from "a" and "b" must equal a minimum of 8 years

  • Yes

  • No

05

How many years do you have of a combination of postgraduate coursework in journalism, public relations, graphic design, or communications AND full-time work experience in planning and developing content for dissemination through traditional media (newspapers, publications, radio, and television), websites, social media, and/or public speaking? (24 semester hours of graduate course work equals one year of experience.)

  • Not applicable - I have none of the identified experience and education

  • Less than four years of the identified experience and education

  • Four years or more of the identified experience and education

06

If you are a CURRENT employee for the State of Iowa (Executive Branch): How many months do you have of full-time work experience in the classification of Information Specialist 2 for the State of Iowa?

  • No experience as an Information Specialist 2

  • Less than 18 months of full-time work as an Information Specialist 2

  • More than 18 months of full-time work as an Information Specialist 2

  • Not applicable – I am not a state employee for the State of Iowa

07

Does your application demonstrate that you have 12 semester hours of coursework involving: journalism, public relations, graphics, or communicative arts or 6 months' experience including: writing, editing, layout, design and publishing of printed materials plus responsibility for disseminating information about the activities of an organization through newspapers, radio, television, periodicals, pamphlets, brochures, and other media? Experience could also involve responsibility for advising management on the public relations implications of management decisions or serving as spokesperson for the organization to media representatives

  • Yes

  • No

08

Does your application demonstrate that you have 6 months' experience, 12 semester hours, or a combination of both in service and performance contract negotiation and management? This differs from labor contract negotiation. These are contracts with various vendors or other service providers and the applicant must have demonstrated experience and/or education that allowed them to review performance and service delivery and know what to do and be able to act when performance does not meet expectations. Includes: drafting or developing contracts for provision of products and/or services and the related budget components; negotiating the terms of contracts to include: costs, time frames and performances expectations and/or work products; monitoring and managing all aspects of the contracts: to include timely submission of financial reports, performance reports, work products and determining when appropriate benchmarks for payment of invoices are met. Specific educational courses that relate to the selective might include: contract management, business law, principles of economics, business management and similar courses.

  • Yes

  • No

09

Does your application demonstrate that you have 6 months' experience, 12 semester hours, or a combination of both in marketing? Candidates must demonstrate knowledge of the general methods, principles and practices of marketing, including professional-level experience in an area or in areas of marketing, e.g., promotions, public relations, event planning, advertising or other marketing-related discipline.

  • Yes

  • No

Required Question

Agency

State of Iowa

Agency

588 Iowa Department of Public Health

Address

Lucas State Office Building321 E 12th StDes Moines, Iowa, 50319

Website

https://idph.iowa.gov/

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