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Iowa State University Pre-Award Research Administrator II in Ames, Iowa

Position Information:

Position Title:Pre-Award Research Administrator II

Job Group:Professional & Scientific

Required Minimum Qualifications:Bachelor’s degree and 3 years of related experience

Preferred Qualifications:Experience with policies, regulations, accounting principles, and other practices relevant to university sponsored projects administration.Experience in administering projects to comply with federal, state, corporate, or agency regulations or policies.Excellent verbal and written communication skills.Experience with customer service in a high workload environment.Experience in higher education.

Job Description:

The Pre-Award Research Administrator will be responsible for:

  • Reviewing and approving budgets in accordance with sponsor guidelines and ISU policies.

  • Assisting faculty and staff with any issues related to budgets for sponsored project submissions including cost allocation, cost allowance, fringe benefit rates, indirect cost rates, and interpretation of sponsor guidelines.

  • Reviewing information on the GoldSheet (internal proposal routing form) for accuracy and to ensure that information is correctly and consistently recorded in the OSPA database.

  • Reviewing and approving proposals in conformity with university and sponsor policies related to compliance issues.

  • Recognizing conflict of interest issues and potential compliance issues such as research involving human subjects, animals, or radioactive materials.

  • Notifying and coordinating solutions with the Offices of Intellectual Property and Technology Transfer, Research Ethics, University Counsel, and/or the VPR.

  • Providing advice and assistance in researching and interpreting University, federal, state, and sponsor regulations, policies and procedures.

  • Recognizing and providing preliminary review of Federal Acquisition Regulations or other sponsor requirements that are included in a call for proposals or sponsor guidelines and work with appropriate OSPA staff and other ISU offices to resolve issues prior to submission of proposals.

  • Assisting all stakeholders including faculty, departments, colleges, and sponsors on all matters relating to the successful and timely submission of proposals for sponsored projects.

  • Reviewing, correcting and/or coordinating input of all necessary information to OSPA databases.

  • Consulting with and foster productive relationships with relevant campus offices including Sponsored Programs Accounting and college pre-award offices.

  • Serving as representative for OSPA at campus meetings for issues related to research and sponsored programs.

  • Participating and providing input for process improvements and electronic research administration issues within OSPA.

  • Recommending and assisting in the development and implementation of policies and procedures related to sponsored programs administration.

  • Acting on behalf of the OSPA Assistant Director or other OSPA Pre-Award Team staff in their absence.

  • Troubleshooting problems related to proposals (lack of information, etc.) which could involve contacting the sponsor, PI, department or college/VP unit.

Level Guidelines• Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals• Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues• Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems• Responds to a broad range of inquiries and requests• May provide training and/or direction to lower-level staff• May lead projects of moderate scope and complexity

Appointment Type:Regular with Term Appointment (Fixed Term)

Proposed End Date or Length of Term:June 30, 2025

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS808

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover Letter - applications without a cover letter will be disqualified from the application process.If you have questions regarding this application process, please email or call 515-294-4800 or Toll Free: 1-877-477-7485.

Original Posting Date: April 22, 2021

Posting Close Date:May 20, 2021

Job Requisition Number:R4759

Iowa State University ( is classified as a Carnegie Foundation Doctoral/Research University-Extensive, a member of the Association of American Universities ( AAU ), and ranked by U.S. News and World Report as one of the top public universities in the nation. More than 30,000 students are enrolled and are served by over 6,200 faculty and staff.

Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University’s Principles of Community ( .

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email .

If you have questions about the application process please email or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found here: