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Iowa State University Event Planner I – Conference Planning and Management in Ames, Iowa

Position Information:

Position Title:Event Planner I – Conference Planning and Management

Job Group:Professional & Scientific

Required Minimum Qualifications:Bachelor’s degree

Special Required QualificationsDrivers License

Preferred Qualifications:Bachelor’s degree in Public Relations, Business, Marketing, or Hotel/Restaurant Management.Additional years of experience in the hospitality or service related industry. Experience with budgets and/or financial management. Experience in sales or marketing.Experience working with client management.

Job Description:


The Department of Conference Planning and Management (CPM) with Iowa State University Extension and Outreach is seeking qualified candidates for an Event Planner I.

This position will coordinate and administer all support functions and services required by conferences and events through the office of Conference Planning and Management and will communicate programming needs to a wide range of providers for services including logistics, registration, delivery, and marketing. Event and conference coordination requires extensive budget planning, development, preparation and on-site coordination making exceptional organizational skills essential to being successful in this position. The candidate will also possess the ability to interpret data and make recommendations based on the data and the ability to keep up-to-date on new practices.

The successful candidate must possess exceptional organizational skills to be able to coordinate multiple programs at one time that may vary in size and location. Considerable creativity, tact, diplomacy, and flexibility are necessary to work with clients, boards, committees and a wide range of service providers to cover programs as needed. The desired candidate will possess strong customer service acumen and is self driven.

Due to the nature of programs, this person must be available and willing to work weekends, evenings, and possibly holidays.

This is a regular, fixed term position through 6/30/2022, with opportunity for renewal. All accrued vacation must be used during term of appointment or will be forfeited.

Appointment Type:Regular with Term Appointment (Fixed Term)

Proposed End Date or Length of Term:June 30, 2022

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:PS805

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email or call 515-294-4800 or Toll Free: 1-877-477-7485.

Original Posting Date: May 4, 2021

Posting Close Date:May 11, 2021

Job Requisition Number:R4864

Iowa State University ( is classified as a Carnegie Foundation Doctoral/Research University-Extensive, a member of the Association of American Universities ( AAU ), and ranked by U.S. News and World Report as one of the top public universities in the nation. More than 30,000 students are enrolled and are served by over 6,200 faculty and staff.

Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University’s Principles of Community ( .

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email .

If you have questions about the application process please email or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .

General ISU compensation information can be found here: